Thank you for selecting the Sharonville Convention Center as the site for your
upcoming function! The following general guidelines have been established by VPC Food Service to assist you with your planning and to ensure your function will be presented in a timely and professional manner.
All menu selections and other arrangements must be received by our catering office at least fifteen (15) days prior to the scheduled function. Food and beverage prices are subject to change. Prices will, however, be confirmed six months prior to the event. All food and beverages, including alcoholic beverages, must be provided by VPC Food Service and may not be brought in, sold or served, in any manner whatsoever, by any other person or organization. Additional charges may apply to food functions that exceed four hours.
Customized Menus
Our chef will be happy to customize a menu especially for you.
Guarantees
We ask that you provide us a final attendance number at least five (5) days prior to your function. This number will be considered your guarantee and the minimum number for which you will be charged. Should the number of attendees exceed the guarantee, you will be charged accordingly. If the guaranteed attendance is not received, we will consider the most recent attendance figure indicated by you to be correct, and that number will be considered your guarantee. If your guarantee falls below 25 persons, an appropriate service charge will apply.
Deposits
The Convention Center management shall dictate the deposit requirements on their contract for events booked into the Center. It is understood that the validity of any arrangements made for food and beverage service through VPC Food Service is predicated on the full execution of a signed agreement with the Convention Center for the space in which your function is to be held.
Payment
Payment, in full, for all functions is expected one week prior to the day of the function unless other prior arrangements have been made. Prices do not include 20% service charge (minimum $40) and applicable sales tax. Clients paying with cash will receive a 5% discount on food and beverage only.