Beat the Heat

Tips and Tricks for Outdoor Events in the Summer 

As the hottest month of the season rolls in, we start to get antsy. The flowers are in full bloom, everything is green, the skies are blue, and all you want to do is be outside – but not sweating through your clothes at a formal event. As an event planner, dealing with hot weather can be tricky. On one hand, everyone wants to be outside enjoying the nostalgic sights and smells of summer. But on the other hand, an event is easily ruined by sweaty brows, mosquitoes, and sunburn. Here are some tips and tricks to help you keep your cool when the temperatures soar.

– Plan for the heat: If your event is during the hot summer months, make sure to plan accordingly. Choose a venue that is in a shady spot–this will help keep your guests cool and comfortable. Renting a tent is also a good option as it can provide some relief from the harsh sunlight.

-Schedule your event during cooler hours: If possible, avoid scheduling your event during the hottest hours of the day. Plan for it to start earlier in the morning or later in the evening when the temperature has cooled down.

– Prepare your guests: Send out invitations with a dress code that reflects the heat. For example, ” cocktail attire” or ” summer chic.” Encourage guests to wear light-colored clothing and comfortable shoes. Add a note on the invitation about bringing sunscreen, mosquito repellent, and hats.

– Keep everyone hydrated: Have plenty of water on hand and make sure that waitstaff are circulating with drinks throughout the event. You might also want to offer refreshing fruit juices and iced teas. And don’t forget the ice! Serve food that is cool and easy to eat, like salads, chilled soups, and sushi. Set up special areas where guests can get relief from the heat, like cooling stations with fans or mist. 

The summer weather should be enjoyed not endured especially at fun social gatherings. 

With a little extra planning, your event can become the highlight of the season!