Christmas in July

Procrastination is often lauded as a sign of genius or creativity. After all, many of history’s greatest minds were notorious procrastinators. But the truth is, procrastination is seldom a flattering trait. More often, it’s a sign of perfectionism, stress, or anxiety. And while it may seem like putting off a task will take the anxiety out of it, in reality, procrastination just makes the task more difficult and stressful. So if you’re looking to avoid the downfalls of procrastination, try to start your next project sooner rather than later. For example, what if you started planning your holiday party now?

December will be here sooner than you think, and the season will inevitably be stuffed with a million obligations. There will be extra gatherings and activities with family and friends, shopping for the perfect gifts, and preparing a feast for the extended family. This year, you can take the stress out of holiday entertaining by letting the Sharonville Convention Center help you throw an unforgettable party.

From our convenient location to our award-winning chef and dedicated event staff, we have everything you need to make your holiday gathering shine. Plus, our complimentary room rental, champagne toast, and holiday centerpieces will help you save money so you can spend more on the things that matter most this season. Don’t wait until the last minute to start planning your holiday party. Contact the Sharonville Convention Center today and let us help you deck the halls in style!

2023 Christmas in July Flyer




10 Tips to Make Event Planning Less Stressful

10 Tips to Make Event Planning Less Stressful

Let’s get real, event planning is stressful. At any given time, you’re bombarded with multiple projects and deadlines, and you end up feeling like every detail comes down to the wire. This is when you start chugging Diet Cokes at 10 pm to stay sharp and finish up last minute to-dos. If you’re an event planner, a little stress is inevitable, but panicked overwhelm is unreasonable. Here are a few tips we found to make your job easier:  

1. Start Early

Planning an event is an enormous task. Give yourself as much time as possible to collect everything you need to make the event run smoothly. This will also allow you to jump on your client’s top choices for everything from venue to caterer. 

2. Use Event Software

If you’re looking to maximize event ROI, try using event software when planning and managing your next event. These tools can save you time and create an integrated brand experience for your attendees. 

3. Use Event Tools

Other important event tools, such as, the project management app, Trello, and marketing automation tool, Hubspot, allow a much calmer event planning process. Do a little research and discover the best kind of technology for your event planning needs. There are so many exciting options available.

4. Create a Timeline

Create a timeline and stick to it. Having a clear timeline of what needs to be done when will help keep you on track and prevent last-minute scrambling.

5. Delegate! Delegate! Delegate!

Delegate tasks to trusted individuals or teams. Trying to do everything yourself will only lead to burnout. Spread the load by delegating tasks to others who can help you execute your vision.

6. Create a Budget

Make a budget and stick to it. One of the quickest ways to blow your event budget is by impulse buying or not keeping track of expenses. Know how much you have to spend upfront and then stick to that number as closely as possible.

7. Keep Your Attendees in Mind

Keep your attendees in mind. As you’re planning your event, always keep your attendees in mind. What will they want to see and experience? How can you make the event memorable for them?

8. Focus on the Priority

Be sure to prioritize your time and efforts to maximize productivity. The more focused you are on the right projects at the right time the more successful you will be. Try to set aside projects that don’t require your full attention at that moment.

9. Find Volunteers

Not every event staff member needs to be a hired one. Finding event volunteers is possible especially if your event is hosted by a non-profit organization or if it’s for a charitable cause. 

10. Set Clear Boundaries and Expectations

Not everything will go according to plan and you should plan for that! Set realistic boundaries and expectations for yourself emotionally, mentally, and physically and stick to them. 

By following these tips, you can make event planning much easier and less stressful. Streamlining the process will allow you to focus on executing a successful event that your attendees will love!

Stitch-Con 2022

Stitch Convention

Don’t miss a chance to visit your one-stop-shop for all things cross stitching this month! Stitch-Con is the premiere ‘FlossTubers & Fans’ cross stitch retreat that highlights the FlossTube Community, both video creators & viewers alike. We’re proudly co-hosting this event with Keepsakes, a needlework shop in Cincinnati, owned by Barbara Hils. We’re just a few weeks away from Stitch-Con 2022 and we’re beyond excited to see all of our wonderful attendees back here in Cincinnati! Each weekend hosts 300 stitchers from all corners of the stitching community!

Once again, we’re having TWO back-to-back weekends of Stitch-Con:

Stitch-Con A will be June 9th – June 12th, 2022

Stitch-Con B will be June 16th – 19th, 2022

Preparing People

Thanksgiving is just around the corner, which means many of you are preparing to host a meaningful gathering with family and friends. The holiday season is always stuffed full of planning and logistics. There are grocery lists to make, invites to send, decorations to buy, and crudites to fuss over. In all the hustle and bustle around the “things” that make a great party, don’t forget about the human beings that will fill the party. They deserve preparation too! As Priya Parker notes in her book, The Art of Gathering, “Your gathering begins the moment your guests first learn of it.” Here are some tips on how to prime your guests before they show up around your table:

Include Your Expectations

When you send out your invitations, be sure to include an essence of the evening you imagine. If you imagine a house full of raucous activity with lots of people and kids laughing, maybe host a buffet-style football kind of Thanksgiving and send a text message invite with notes like “bring your favorite beer” and “kids are welcome.” Your friends will know exactly what to expect with an invite like that. They won’t bring a bottle of wine, get a babysitter, or wear a nice blouse. What if you envision an intimate gathering that is cozy with a touch of formality? Send out paper invites with the aesthetic you imagine, like plum and antique gold. Include details about “carefully selected guests” and “a moment to honor those you’re grateful for.” These details give your guests a sense of what you expect out of the evening and what kind of expectations they are allowed to have too.

Send Special Instructions

Along with your invites, ask your guests to bring something special. It could be a stack of thank you cards to trade with other guests or a poem about something they are particularly grateful for this season. They could bring a song that helped define their year or a unique dish that tastes like home. Sending special instructions gives your guests the opportunity to co-create the evening with you and sparks deep conversation. In this way, your guests will already feel welcomed, included, and even inspired before they arrive at your warm, glowing house. 

Send Texts and Build Trust

Reinforce your connection with each guest by sending personal text messages, emails or making individual calls. Give your guests a sense of what the evening will be like and who they will meet. If you haven’t been in touch in a while, ask them about their personal lives and share with them what you hope they can take away from the gathering–rest, connection, new energy, or new ideas! Also emphasize why you are excited to have their presence and energy in the space. 

We hope these tips make your Thanksgiving extra meaningful this year. No matter who is around your table or what kind of food you serve, a primed guest is a doorway to the gathering of your dreams.

In Case you Missed It…

During the month of September, Sharonville Convention Center welcomed the Ohio Grand Chapter for their Order of the Eastern Star event from September 23rd to September 25th. The Ohio Grand Chapter is “a fraternal organization of men and women that welcomes adults of all ages trying to better themselves and the community around them!” Their mission is to “provide a means by which fraternal and community relationships can be encouraged and improved!” We loved having them here to connect with everyone!

We also hosted the annual Grand Lodge of Ohio, Free and Accepted Masons event from October 14th through October 16th. This event serves to rotate around the state to transition the Grand Master out of their position. The transitioning Grand Master this year was Rich Dickerscheid. Rich was the 165th Grand Master and he held his final dinner with an attendance of 600 people. The Ohio Grand Chapter honored new Grand Master, Tim Wheeland, who is now the 166th Grand Master. His induction dinner included 500 attendees. This is the second time we’ve had the privilege of hosting this large event at the Convention Center. This is an event that not only uses our facility but also utilizes the surrounding hotels for lodging and hospitality rooms. We really enjoy having their events here at the Convention Center and look forward to next time!

In Community We’re Stronger

The COVID-19 crisis stole many aspects of our lives that are important to our health. Of course, the obvious loss has been our sense of physical health and safety, but what about our mental health? For many of us, COVID stole the things we gather around. It stole our concerts, our wine nights, our dinner parties, our exercise classes and our church services. It stole our community and our connections. As a result, many of us desperately grasped opportunities to meet outside at backyard dinners and outdoor potlucks. But, it turns out establishing and maintaining community no matter where we have to plop down is always going to be a good choice for our health.  

An article last fall from NAMI (The National Alliance on Mental Health), discussed the importance of community on mental health. We’re social beings, states the article, and we are not meant to live in isolation. Our nervous systems are hardwired to depend on each other, according to the Journal of Psychiatry and Neuroscience. Even species with a primitive brain, such as ants, show this tendency. The journal also stated that given the importance of social interactions for humans, it is not surprising that most psychiatric disorders involve some disruption of normal social behavior, and that in several disorders abnormal social functioning is one of the central symptoms. Community plays a crucial role in our ability to thrive as human beings, especially for those who already struggle with mental health. NAMI identifies three main reasons why this is true…

Community is beneficial because it provides a sense of belonging. When you feel like you are a part of a community that understands you; you can relax, unwind and be your true self. Community also provides support. This idea goes back to our nervous systems; in order to feel stable, we need people we know we could count on if we found ourselves in danger. Lastly, community provides purpose. When we are a part of a community we are given a significant role to play. According to neuroscientist Dr. Jordan Grafman from the National Institutes of Health, humans are actually biologically “wired” for generosity. Generous behavior activates the same neuropathways triggered by sex and food—a correlation that may help to explain why helping and giving to others feels good. 

According to NAMI, those who are looking for community can usually find it using one of three aspects of identity: interests, values and beliefs. No matter where you find community one thing is for sure, you must find it! Whether big or small, community is critical to maintaining good mental health and overall well-being. This September the Sharonville Convention Center held, An Evening on the Patio, events every Saturday to help our community experience the benefits of a safe, outdoor gathering. We loved watching people come together, laugh together and make memories. Everyone seemed to forget their worries for one special night and we aren’t giving up on the fun just yet! Beginning October 18th, join us every Sunday afternoon for Big Sunday Brunch in our spacious Northern Lights ballroom. These events are what make Sharonville Convention Center and the events we hold so special. People get to escape the harshness of reality for a while and unwind doing something they love with people they love. At SCC, we are committed to keeping community happening!

SecureWorld Expo | Are you at risk for a cybersecurity attack?

The threat of cybersecurity is closer than you think. Most likely you are currently on your phone, computer, or tablet, and at this moment youare at risk! Cybersecurity attacks are very real and can have huge repercussions in each of our lives. What used to be thought of as a hacker sitting in their dark basement alone has now escalated into organized crime groups that form all over the world and growing in force every day.

What hope do we have in fighting against cyber criminals?

For over 16 years, SecureWorld has successfully fought back against cybercriminals and has made it their mission to inform, equip and encourage communities of IT Professionals. They host conferences all over the United States with some of the top industry experts, thought leaders, practitioners and solution providers.

The 4th Annual SecureWorld Cincinnati Conference was held at the Sharonville Convention Center on October 17, 2018. Every part of the conference’s agenda is developed in collaboration by local security leaders in the tristate area, which provides critical information on the most relevant topics.

Bruce Sussman, SecureWorld Media Development Director commented that “the location of the Sharonville Convention Center is fantastic. It’s right off I-75 highway, in the heart of so many great companies nearby which makes it perfect for a convention. The food is great and faculty are very nice – it’s a win all around!”

Many industries such as financial, aviation and technology are represented at SecureWorld Conferences. “This conference brings the brightest minds in cybersecurity and allows them to fight back against the hackers. You will have companies that compete against each other in every other way, but come together and are united in cybersecurity,” says Bruce Sussman.

Keynote speaker, Deneen DeFiore, SVP, Global Chief Information & Product Security Officer at GE Aviation said “every 2 seconds, somewhere in the world a plane powered by GE engines takes off. They are all connected computers. Protecting the security of that is about saving lives and protecting all of us in so many different ways. Airplanes are flying computer networks in so many ways.”

Another Keynote speaker, Steve Brown, The Bald Futurist, and CEO of Possibility & Purpose , was a former Futurist for Intel. He provided eye-opening, forward-thinking information from his travels around the world having seen the latest technology. He spoke of the future of AI and how it has already impacted us and “there are things that will occur that haven’t been thought, but somewhere someone is using AI to discover it.”

SecureWorld Cincinnati will be back at the Sharonville Convention Center on May 16, 2019! Until then, feel free to visit and follow on Twitter @secureworld

2018 Ohio Accounting Show | The Ohio Society of CPA’s

Are you up-to-date on all the current regulations, processes and product innovation?

It’s hard to keep up with all the constant changes when you have limited time and resources to get ahead. At the 2018 Ohio Accounting Show on September 26–27, you can learn about new efficiencies and technologies that will help you stay proactive and relevant. Sessions led by experts in specialized content areas will help inspire you on today’s hottest topics. Hands-on learning opportunities and workshops will grow your knowledge and skills.


Topics include: (sessions may vary)

  • Data Analytics Workshop (Day 1 firm, Day 2 corporate)
  • Organizational Culture Change
  • Thriving in the Times of Transformation
  • Finishing Your Business So it Can Work Without You
  • Hidden Financial Metrics Crucial to Business
  • Strategic Planning
  • Workplace Management (includes discussion on harassment, tolerance/inclusiveness, war for talent, coaching skills)
  • Futuristic Audit Trends (focus on AI and auditing changes)
  • Blockchain
  • Artificial Intelligence in Finance
  • Sustainability
  • Tax Reform Updates
  • Revenue Recognition and Lease Deep-Dives

Learning is done best when you discover fun ways to interact on different levels with other participants. The mission of the Ohio Society of CPA’s is simple, “to create a learning opportunity where accounting professionals can come together to learn, explore, and find solutions that prepare you for today’s – and tomorrow’s – top challenges.”

Don’t miss out on this opportunity to network with peers and colleagues as well as event sponsors and solutions providers! Bring your business cards to pass along as you’re checking out the latest technologies, products and services that are available.

Visit to reserve your spot today!

Chester’s Gourmet Blend by Rooted Grounds

But First, Coffee.

We’ve got some Ground-breaking news: Rooted Grounds Coffee Co.’s delicious, custom, and locally roasted Chester’s Gourmet Blend made specially for the SCC has made its way into our coffee roasters this year! If you’re unfamiliar with Rooted Grounds, allow us to give an introduction. About two and a half years ago, Kris Chari seized the opportunity to start a coffee company that could introduce craft coffee to a commercial setting. He wanted convention centers, office buildings, big corporations, and meeting places to be able to buy top quality, locally roasted coffee in bulk that was much more affordable. Rooted Grounds Coffee was born from his idea, and today, Kris and his team introduce expertly crafted (and tasty!) coffee to corporate settings across our region.

The Rooted Grounds coffee beans are grown in Columbia, Indonesia, and Ethiopia. “Coffee is like wine,” says Chari, meaning that coffee beans will adapt the properties of the place where they are raised. The custom-made roast for the SCC is crafted directly in the Rooted Grounds state-of-the-art roasting facility in West Chester and is a French roasted Columbian coffee. A cup of this coffee is smooth and bold; a bit darker, stronger and more of a European flavor. So next time you’re at the SCC for a meeting or event and need a pick me up, we’ll have some very satisfying coffee waiting for you.

Why Rooted Grounds? We were looking to improve our coffee, but we wanted something more than just a good tasting cup of joe. Rooted Grounds is rooted in our community, both in that it is a local company, and in that it is very dedicated to giving back to the community where it operates. Proceeds from Rooted Grounds sales are donated to the Marvin Lewis Community Fund to inspire youth education. “We’re for-profit, but we try to do good in the communities we serve so people can feel good about buying our coffee,” says Chari.

At the SCC, we’re always focusing on elements of your experience here that we can make better. This new coffee is just one example of that—but there are many things we’re looking to improve. We believe that improvement should be constant, and we’re working to identify improvements and make them happen. If you have any suggestions, we’d love to hear them.

We hope to share a cup of our new craft coffee with you soon.

If you’d like to learn more about Rooted Grounds Coffee Co. or schedule a tour, please visit or call 513.549.5425.

Thank you, Ohio Travel Association

The Ohio Travel Association awarded its 20th annual RUBY Award to Ohio businesses and organizations that “found the most innovative ways to market their destination, experiences, or services.” The 2017 Ohio Conference on Travel, sponsored by Ohio Magazine, lasted for three days and included great breakout sessions, seminars, board meetings, and even yoga to kick off the day. On this 20th anniversary, the awards were distributed on November 1st, 2017 and “recognized and rewarded outstanding artistry in the diverse field of travel and tourism marketing and advertising.”  

Sharonville Convention Center is very honored to have been recognized for our “Get Inspired” campaign we launched this year—but we’d also like to extend a sincere congratulations to the organizations that were recognized across our great state:

 Mohican-Loudonville Visitors Bureau

 Greater Springfield CVB

 Athens County CVB

 The Springfield Museum of Art

 Akron/Summit CVB

 Little Buckeye Children’s Museum 

 National Underground Railroad Freedom Center

 Jet Express

 Explore Licking County

 Warren County CVB

 Moeller Brew Barn

 Lake Erie Shores & Islands

 Visit Gahanna

 Columbus Zoo and Aquarium

 Cleveland Hopkins International Airport

We’re looking forward to competing for the 2018 RUBY Awards. Stay tuned to see what we come up with! I hope to see you around Sharonville.

Best Regards,
Jim Downton